Human Resources FAQs

Below you'll find answers to some of the most common questions we receive about benefits, retirement, staffing, and other topics. If you have a question not addressed below, feel free to contact us!

Benefits

Get answers to questions about your benefits, qualifying events, and more.

How do I change my name on payroll records and all of my benefits?

You will need to bring in your new social security card to the Human Resources Department (Kearney 211) in order to process your name change. 

How can I update the information on my direct deposit?

You will need to complete a Direct Deposit Request Form [pdf] and return it to the Payroll Office, Kearney 217.

I need to update my tax withholdings. What form(s) will I need to complete?

Federal: To update your federal withholding, complete a and return it to the Payroll Office, Kearney 217.

State: To update your state withholding, complete an and return it to the Payroll Office, Kearney 217.

How do I make changes to my benefit elections?

You can only make changes to your benefit elections during open enrollment or if you have a qualifying event. Please contact the Human Resources Department at x8048 or humanresources@sjf.edu for further information.

What is a qualifying event?

A qualifying event allows employees to make certain changes to their benefit elections outside of open enrollment. Examples include: marriage or divorce, birth or adoption of a child. For a complete list of qualifying event status changes, please see the Employee Handbook [pdf], Enrollment Changes, Section E2.3 – E2.4.

How soon should I inform HR if I have a qualifying event?

Employees have 30 days from the date of the qualifying event (i.e. birth, adoption, marriage, divorce, or loss in coverage) to make necessary changes. Paperwork must be completed in a timely manner if there are additions/changes in insurance coverage.

If I have a qualifying event, can I change health care plans?

You cannot change health care plans if you have a qualifying event. This can only be done during open enrollment. You can only add/drop dependents or a spouse from your plan or update your flexible spending, life insurance, or voluntary AD&D as the result of a qualifying event.

What is my current balance in my Flexible Spending Account (FSA)?

Contact Discovery Benefits Flexible Spending Customer Service Department at 1 (866) 451-3399 for balance information.

How do I update beneficiary information for retirement or life insurance?
  • To update your beneficiaries for life insurance, you can access your benefits through the Benefits Enrollment app on the Launchpad via . If you need assistance with a password reset, you can contact Human Resources at (585) 385-8048. Within the Benefits app, click on My Profile located under the blue banner. On the left side of this page, select Beneficiaries. From there, you can edit your beneficiaries. Please contact the Human Resources Department with any questions.
  • To update your beneficiaries for supplemental AD&D, please follow the steps above for life insurance and scroll to the Supplemental AD&D offer and repeat editing steps. Please contact the Human Resources Department with any questions.
  • To update your beneficiary information with TIAA, please contact them directly at (800) 842-2252.
How do I submit reimbursements for my medical or dependent care?

You can complete a Reimbursement Request Form through Discovery Benefits or use your debit card provided by Discovery Benefits. For more information on how to use your debit card, visit the , or contact them at 1 (866) 451-3399.

How do I get a replacement benefit ID card for medical or dental?

Contact Excellus at 1 (800) 499-1275 for medical insurance ID cards.

 

What is the Family and Medical Leave Act (FMLA)?

The Family and Medical Leave Act (FMLA) provides certain employees with up to 12 work weeks of unpaid, job-protected leave a year. Please refer to the Employee Handbook [pdf], Section E8.1 for more details or contact Human Resources.

What is disability insurance? (For staff employees only)

Disability insurance is designed to protect employees against income loss due to non-work related accidents or illnesses. For further information on disability, please contact the Human Resources Department.

What is the Employee Assistance Program (EAP)?

The program provides free, confidential, and professional assistance to help employees and their families resolve problems that affect their personal lives or job performance. These problems may include alcohol or drug abuse, marital difficulties, financial or legal problems, emotional difficulties, or parent/child issues.

For more information, please use the contact information below.

EAP Contact Info
Phone: (585) 475-0432
Email: Strong_eap@urmc.rochester.edu
Website:


Retirement

Get answers to questions about your retirement benefits through TIAA.

How often can I change the amount that I contribute to my retirement plan?

You can change your salary deferral as often as you like.

How do I change the amount I contribute to my retirement plan?

Go to your TIAA account to make or change your investment elections. When you are on the JAVĿ¼ network, you can access your account via the Launchpad at . You may also access your account at . If you need assistance, contact TIAA at (800) 842-2252.

How do I change the way I have my funds invested in my retirement plan?

Contact your plan administrator directly.

  • TIAA – 1 (800) 842-2252
How do I take a loan out of my retirement savings?

Call TIAA at (800) 842-2252 or go to your TIAA account to initiate a loan. When you are on the JAVĿ¼ network, you can access your account via the Launchpad at . You may also access your account at . Your 403(b) plan loans are repaid through your bank account and not through payroll deductions.  


Staffing

Get answers to questions about applying for a job, posting a job, and more.

How can I find out what the salary range is for a position on campus?

Salary is discussed during the phone screening stage of the staffing process. At that time, the University representative will ask your salary expectations.

How do I post a position for my department?

Faculty: All faculty ads need to be sent to the Provost's Office for review and approval. The Provost's Office will submit approved materials to HR for posting.

Staff: All staff positions will need to be routed around for approval electronically. Please contact Human Resources for further instructions.


Tuition Remission

Get answers to questions about tuition remission, tuition exchange, and more.

Do I need to fill out a tuition remission form each semester?

Yes, every semester a tuition remission form will need to be completed, including summer sessions for the employee, spouse and or/ dependent. For more information, refer to E13 in the Employee Handbook [pdf] for further terms and conditions of this benefit.

Do I need to bring in my current tax forms every semester?

Yes, both HR and/or Financial Aid will need this information.

Can my spouse/dependent take classes at Nazareth University or JAVĿ¼?

Nazareth: Your spouse/dependent child will need to register for classes with Nazareth University and notify the HR Office at JAVĿ¼. The HR Office will prepare a letter for you to take to Nazareth stating that you are eligible for this benefit. You become eligible for this benefit after one year of service with JAVĿ¼ and must be classified as a full-time employee.

JAVĿ¼: Your spouse/dependent child will need to register for classes with JAVĿ¼ and complete a tuition remission form. You become eligible for this benefit after one year of service with JAVĿ¼ and must be classified as a full-time employee.

When do I become eligible for the tuition exchange benefit?

An employee becomes eligible after three years of service with JAVĿ¼ and is classified as a full-time employee. Please contact the Director of Freshman Admissions for more information on this program at (585) 385-8142. Details on the program can be found in the Employee Handbook [pdf] on page E15.


Miscellaneous

Get answers to questions about work injuries, changing contact information, and more.

How do I change my address?

Complete a Change of Address Form [pdf] and return it to Human Resources, Kearney 211.

What do I need to do if I get injured at work?

Notify Safety & Security, your supervisor, and HR immediately. An Accident Report Form [pdf] will need to be completed and forwarded to HR for processing.


Key Phone Numbers and Websites

Medical Benefits


(800) 499-1275 or
(585) 454-8410

Health Savings Accounts (HSA)


(855) 731-5213

Flexible Spending Accounts (FSA)


(866) 451-3399

Dental Benefits


(585) 454-8410

Retirement


(800) 842-2252

Employee Assistance Program (EAP)


(585) 475-0432